What is the campus like?
Emma Willard School is located on a historic campus comprised of 23 buildings on 137 acres of land. The classrooms are spacious, well-lit, equipped with audio/visual equipment and comfortable seating. There is internet access throughout the entire campus.
There is an athletic facility on campus with a large gym and indoor pool. The campus has soccer fields, baseball fields, track, and tennis courts. There is a student café, store, spacious library, dance studios and a work out gym available.
When registering, when is the full payment amount due?
A 50% deposit is due when submitting the summer program registration/application. We accept credit cards and wire transfers only. The remaining balance is due on May 1. Full payment must be made before a class schedule will be completed for your daughter.
Summer Program Payment Methods
A 50% deposit is due when submitting the summer program registration form. The remaining balance is due on May 1. We accept credit card and wire transfer only.
Credit cards are accepted when registering/applying using our online application.
Families without a U.S. bank account can pay online using Flywire by peerTransfer. Flywire peerTransfer allows international families to pay securely from any country and any bank, generally in their home currency.
What should my daughter bring to the program each day?
Please be sure that your daughter comes to the program each day with a full water bottle and a back pack. Tennis players will need a racquet and sneakers each day, and swimmers need a suit and towel. Please be sure your child comes to the program in the morning with a generous application of sunscreen. Due to possible allergic reactions, it is recommended that your child bring her own sunscreen for re-application during the day; the sunscreen should be kept in your daughter’s back pack.
What are the lunch options?
Emma Willard Dining Services provide many healthy and tasty options for girls, all of which is clearly labeled. Lunch options include salads, deli sandwiches, hot options like macaroni and cheese and veggie burgers, pita and hummus, and desserts. Drinks include milk, water and juice. No soda is offered. The dining room staff can work with individual families regarding special dietary needs.
Where do we select Activity Preferences?
Once enrolled for camp you can log into CampInTouch to make your activity selections.
Campers choose a minimum of eight classes. Girls in the GirlSummer Explore program will be given five classes total, which they will attend each day for two weeks. Girls in the GirlSummer English Immersion, Tennis Immersion or Writer's Immersion programs will attend two electives in the afternoon each day.
When will my daughter receive her schedule?
Your daughter will receive her schedule on the first day of her session (Monday) when she checks in for the first time. Please do not call about schedules prior to the first day; we will not have information to share with you until the first day of each session.
What if my daughter does not like her assigned class schedule? What is the procedure for changing a class?
Your daughter will receive her schedule on the first Monday of her session. She will go through her schedule that day and at the end of the day, just before pick-up, she can make a request for a change. We will do our best to honor the requests as best we can.
How may I reach the staff during the program?
The GirlSummer Office is located in the Mott Gymnasium on the first floor. Email is best for us: firstname.lastname@example.org
What is the morning drop-off procedure?
Please enter the campus through the Elmgrove Avenue Gate entrance and drive around the circle, up around the Mott Gymnasium, to the red tent. Signs and GirlSummer staff will be present to direct you. Simply pull off to the side if you are dropping off your daughter. If you wish to park and walk with her inside the Mott Gymnasium for check-in, you will simply park in the lot and then walk inside with your daughter. This is the same process for afternoon pick-up. Please also note that the speed limit on campus is 5 mph and you are asked to adhere to that limit at all times for the safety of all.
What is the sign-in procedure?
All GirlSummer participants need to be signed in and out each day by a staff member present in the Mott Gymnasium. All girls will sign-in each morning upon arrival, and sign-out each afternoon.
What is the sign-out procedure?
Girls will come together at the end of each day in the Mott Gymnasium to sign-out. Please be prepared to show photo ID the first few days of camp. You will add your signature to the sign-out roster to confirm your daughter departed with you.
What if I need to pick up my daughter early from the program?
If you need to pick up your daughter before the end of the day, please let us know in person or in writing in the morning and then plan to meet your daughter in the GirlSummer office in the Mott Gymnasium.
What if my daughter is going to be absent or late?
If your daughter is going to be absent or late, please email email@example.com.
Is there an after hours program?
At GirlSummer we know that parents’ lives are busy and can get busier at a moment’s notice. Our GirlSummer Aftercare program provides extended care from 3:00-5:30PM, and allows girls to participate in sports, arts, music, and other fun experiences through the afternoon. A nutritious snack is always included. Parents can sign up for the full session ($225), or make use of our drop-in rate as needed.
What is the campus store policy this summer?
GirlSummer participants will not have access to the campus store during program hours (8:30 a.m. to 3 p.m.). Girls are welcome to visit the store with a grown-up after the camp day.
When will T-shirts be distributed?
GirlSummer Day T-shirts will be distributed at the end of the first week of each session.
What should I, as a parent, do if I need to be on campus during the session?
Parents need to wear a name tag if they are on campus during the day. The name tag indicates that the parent has requested and received permission to be on campus. Please stop by the GirlSummer Day office in the Mott Gymnasium for a name tag when you are visiting the campus.
What do I do if my daughter has misplaced an item?
We will set up a “Lost and Found” area in the library where the Girlsummer office is located. Please have your daughter check the GirlSummer office if she is missing anything. Please make a special effort to ensure that your daughter has all of her belongings (tennis racket, water bottle, clothing, etc.) by the last day of Session 2, August 4. All items not claimed by the end of the day will be donated to a local organization.
What medical forms and immunizations does Emma Willard require?
As required by the State of New York, every student must submit a physicians certificate that documents the date the student received the required vaccines. Medical enrollment forms and immunization requirements will be available online. Forms must be downloaded and completed by parents and physcian by June 1.
Once enrolled, please log into CampInTouch to complete all required medical and non-medical forms.
My daughter has a food allergy. What do I need to do to ensure her safety while attending the program?
Because of the increase in variety and severity of food allergies, the GirlSummer Day Program can no longer accommodate all food allergies. Girls with food allergies are invited to attend the program, and be forthcoming about any allergies. Should there be great concern, we encourage girls to pack and bring their own food to ensure their safety. Refrigeration and preparation space will be made available. Girls with allergies who attend the program must be able to self-monitor and take responsibility for their own safety.
What happens in the event of severe weather at pick-up time?
If there is a severe thunderstorm in the area, girls will not be brought to the parking area for dismissal. Parents will need to meet their child inside the Mott Gymnasium.
My daughter has a friend/cousin who will be visiting while my daughter is attending GirlSummer. May the friend/cousin visit the Day program for a day or two?
Because of security and insurance concerns, visitors are not able to visit the program. Only registered program participants may be on campus.
What if I have concerns about something that has happened to my daughter either at home or during the program?
Our goal is to provide a fun-filled, interesting, stimulating, and safe environment for your child at GirlSummer Day. Please email Julie Clancy, Director of GirlSummer, if there is a change in your child’s world that may affect her at GirlSummer (something at home or at the program). Please email Julie at firstname.lastname@example.org. We want to do our best to ensure that your daughter has a successful and positive experience each and every day.
What is your cancellation policy?
An enrolled camper/student may only be withdrawn upon written notice received by the school if such notice is received on or before April 30, 2017. If written notice is received on or before April 30, 2017 you will receive a full refund of the program tuition and additional options minus a $200 processing fee. If you decide to cancel your daughter’s enrollment/application in writing on or after May 1, 2017, you will forfeit 50% of the total program tuition and any optional fees paid.