About

Employment

Why Work at Emma

Founded in 1814, Emma Willard School was built on the notion that women could excel in an academically rigorous environment, just like men. Over 200 years later, Emma remains an institution that thrives on intellectual curiosity and making way for everyone’s voice to be heard. Surrounded by century-old gothic architecture, EMployees at Emma Willard School become a part of a community that is surrounded by tradition, yet focused on meeting the greatest challenges of our world. From working toward anti-racism to addressing climate change to pursuing social justice, the Emma community is engaged in combining academic excellence with real-world impact. What’s more, we genuinely care about one another while we’re doing it.

If you love being a part of something greater than yourself, Emma is your place. If you love being a part of a community that supports and cares about one another, Emma is your place. If you love striving for excellence, Emma is your place.

Current Openings

List of 3 items.

  • Application & Admissions Data Specialist

    The Application & Admissions Data Specialist is responsible for the overall scope of Emma Willard School’s application submission process. This position maintains all domestic and international applicant records, issues enrollment contracts, and completes all enrollment processes. The Application & Admissions Data Specialist works closely with all admissions officers to drive application productivity and application tracking along with other critical applicant and program operations in support of enrollment goals. This position serves as a Designated School Official (DSO) for SEVIS and manages all incoming student SEVIS activity.

    We seek someone who is committed to and willing to navigate today’s changing and diverse landscape. This individual will help the school promote and nurture diversity, equity, and inclusion. The School encourages candidates from under-represented groups and individuals who have demonstrated experience with diverse populations who can contribute to the diversity and excellence of the academic community through their research, teaching, and/or service to apply.

    Principal Responsibilities:
    1. Serve as the first point of contact for families interested in Emma Willard School and encourage them to begin the application process.  
    2. Manages timely application entry, recommendations, test scores, interview actions, and transcripts from all application sources (Infosnap, Gateway, SAO portals, and mailed or emailed applications) and prepares weekly intake reports for admissions officers to assist with deep personalization of application process; 
    3. Maintains the Blackbaud database for all applicants; Creates and automates reports (including status changes, admission decisions, and ratings to enable superior tracking, querying, and follow up), performs data analysis, and provides meaningful insights into admissions results and operational performance to support day to day admissions operations and initiatives;
    4. Tracks new and returning enrollment contracts received, prepares correspondence, and assembles student permanent files for Academic office/registrar action; 
    5. Serves as the Designated School Official (DSO) for SEVIS and ensure that all guidelines are adhered to; Creates all new student I-20 forms and transfers for international students; Registers all students with active I-20s in SEVIS each semester and maintain the SEVIS account for Emma Willard School 
    6. Assist with planning and attend all on-campus and virtual admissions events. 
    7. Manage cultivation plan
    Minimum Requirements / Qualifications / Competencies:  
    • Associate’s Degree 
    • 3+ years’ experience in an independent school, admissions office or related field
    • Strong work ethic and a collaborative spirit 
    • Proven ability to work independently 
    • Exemplary relational skills and ability to connect with students and families from diverse backgrounds and experiences
    • Appreciation for a single-sex, multi-national, boarding school environment
    • Experience with international students and SEVIS a plus
    • Tech savvy; familiarity with Blackbaud; proficiency in G-suite and MS office
    • Strong written and verbal communication skills 
    We seek to identify, recruit, and develop employees who bring a diversity of experiences, perspectives, talents, and backgrounds. We offer a competitive and attractive total compensation package in a stimulating and dynamic academic community. Emma is an equal opportunity employer.

    Please apply through the school's Career Center website. You will need to submit a resume and cover letter for consideration.
  • Director of Facilities Construction Management & Planning 

    Reporting to the CFO, and in collaboration with the Director of Facilities Management (Operations). The Director of Facilities Construction Management & Planning will take a lead role in the coordination and management of new construction, renovations and capital improvement projects.

    The Director plans and directs construction projects for Emma Willard School by managing the development, implementation, and evaluation of complex designs. The Director ensures the completion of projects as efficiently and effectively as possible through evaluating changes that substantially impact the scope, budget, or schedule of the project. The Director is responsible for resolving escalated issues arising from operations and requiring coordination with other departments. The Director is the liaison for all construction and planning with appropriate construction companies, architects and site engineers as appropriate to ensure the completion of the project. 

    Emma Willard School is a nationally recognized, academically rigorous, preparatory boarding and day high school for girls. We seek to identify, recruit, and develop employees who bring a diversity of experiences, perspectives, talents, and backgrounds.  The School encourages candidates from under-represented groups and individuals who have demonstrated experience with diverse populations who can contribute to the diversity and excellence of the academic community through their research, teaching, and/or service to apply.   

    Primary Duties and Responsibilities
    • Direct all capital projects, including the planning, budgeting, implementation and documentation.
    • Primary point of contact for all contractors, architects, engineers, consultants and other parties.
    • Provide status updates during all phases of the project.
    • Assist in the drafting and directing the RFP’s, bids, procurement and contract document preparation phase.
    • Review and manage construction documents, specifications, shop drawings and contracts.
    • Track job progress against schedules; confirm substantial completion and punch lists are complete.
    Internal and External Communications
    • Manage and schedule all meetings with EWS stakeholders, architects, contractors, consultants and vendors.
    • Collaborate effectively with the Facilities Management Director to ensure campus equipment and maintenance standards and specifications are met and sustained.
    • Coordinate training to ensure affected employees are provided appropriate training in the operation and maintenance of new or renovated systems and equipment.
    • Be available on an “on-call” basis to solve facilities’ issues on nights and weekends as needed; assign and delegate work to ensure the smooth operation of the campus
     Administrative Duties
    • Review & reconcile pay applications, invoices, verification of payments and change orders.
    • Prepare reports and budget updates for the CFO on a regular basis and as requested
    • Coordinate with the Director of Facilities Management scheduling of move-in and start up operations.
    • Maintain orderly records of blueprints, of all campus structures and Operations Manuals for all campus equipment, as a complete and accurate source of reference
    • Track and communicate budgetary needs in a timely manner for expected work to the CFO and collaborate with the Director of Facilities Management for all operational needs.
    • Ensure that safe work practices are consistently employed and personal protective equipment is properly utilized throughout managed functions
    • Provide project management oversight for in-house construction and maintenance projects
    • Other duties as assigned
    Minimum Requirements / Qualifications / Competencies:  
    • Bachelor’s Degree in Construction Management, Engineering or equivalent successful work experience.
    • 7+ years experience in construction project management or architecture.
    • Ability to schedule projects; strong sense of time frames needed for all aspects of construction.
    • Ability to estimate capital projects and develop budgets for projects.
    • Valid construction supervisor license.
    • Ability to develop and implement policies, standards and procedures for the environmental work performed to ensure regulatory compliance and operations enhancement.
    • Ability to effectively supervise large and small groups of workers and set and communicate priorities.
    • Ability to consider relative costs and benefits of potential actions and make appropriate determination.
    • Proficiency with MS Office
    • Excellent organization, oral and written communication skills
    • Strong attention to details
    • Ability to multitask effectively
    • Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community;
    • Ability to manage, and sensitivity to, highly confidential information
    • Valid Driver’s License
    Physical Demands - Ability to frequently:
    • walk from one work site to the next
    • finger, pick and pinch objects
    • sit for sustained periods of time
    • receive and communicate information with others to safely and effectively perform functions of job
    • sustain substantial movements of the wrists, hands and/or fingers
    Ability to occasionally:
    • climb ladders, stairs, ramps, poles
    • reach, feel and grasp objects
    • Close visual acuity to view a computer terminal, inspect small parts, operate machines and motor vehicles and make general observations of facilities or structures
    • Ability to lift, carry, push, pull or move objects up to 50 lbs.
    Working Conditions
    • Worker is subject to both inside and outside environmental conditions
    • Worker is occasionally subject to hazards, including physical conditions, working proximity to moving mechanical parts, electrical currents, high heat and chemicals
    • Worker is occasionally subject to atmospheric conditions, including fumes, odors, dust, gasses, poor ventilation, latex and mold
    We seek to identify, recruit, and develop employees who bring a diversity of experiences, perspectives, talents, and backgrounds. We offer a competitive and attractive total compensation package in a stimulating and dynamic academic community. Emma is an equal opportunity employer.

    Please apply through the school's Career Center website. You will need to submit a resume and cover letter for consideration.
  • French Instructor

    The instructor will work with the department chair, and the Language faculty to ensure an integrated and cohesive curriculum. The candidate will be encouraged to use creative and innovative teaching practices. This person will demonstrate a commitment to bringing out the absolute best in each student, open collaboration with colleagues, and meaningful professional development. As a boarding school, all teachers also contribute to the overall life of the school. These responsibilities will include helping with dorm life and some combination of work with student sports and/or clubs as part of this person’s service to the school. 

    Position Purpose / Expected Results:
    Emma Willard School seeks an enthusiastic and dedicated teacher to work as a full-time French Instructor starting the 2022-2023 academic school year. The position would require teaching French I-V. They will teach across multiple levels and will collaborate regularly with other teachers of all levels. They will be responsible for co-curricular activities (e.g. coaching, after school physical education, advising a student activity group, etc.) that fill the needs of the school and, ideally, intersect with the interest or expertise of the instructor. The instructor will participate in the active review and creation of scope and sequence for the French language courses. The Language faculty use a variety of tools and techniques to create confident language users and learners. Instructors encourage educated risk-taking using the target language, and facilitate exploration and enjoyment of the cultural components related to language learning. Dedication to the holistic wellness of students is essential, as is ability and comfort in frequent communication with students’ advisors and parents. Emma Willard School faculty regularly participate in community-wide professional development and each faculty member works with their department chair to develop a plan for their personal professional growth.

    We seek someone who is committed to and willing to navigate today’s changing and diverse landscape. This individual will help the school promote and nurture diversity, equity, and inclusion. The School encourages candidates from under-represented groups and individuals who have demonstrated experience with diverse populations who can contribute to the diversity and excellence of the academic community through their research, teaching, and/or service to apply.

    Key Areas of Responsibility:
    • Create daily lesson plans
    • Create and administer appropriate assessments as consistent with departmental philosophy and practice
    • Grade assessments and offer substantive feedback within a timely manner
    • Keep accurate records of assignments, attendance, and grades on a learning management system online
    • Compose student comments quarterly or as assigned
    • Provide individual support to students as needed
    • Communicate with students’ advisors, parents, and/or houseparents as appropriate
    • Participate in school-wide functions and events
    • Attend and contribute to departmental, faculty, and faculty and staff meetings
    • Participate in weekend duty four times per year
    • Lead co-curricular activities
    • Be a positive force in the lives of students
     Minimum Qualifications:
    • Bachelor’s degree in French or related field 
    • Be a strong advocate for the Emma Willard School mission
    • Demonstrate excellence in course design, planning, and implementation
    • Have a strong desire to contribute to a collaborative course-level team
    • Have a good working knowledge of Google, Microsoft Word, comfort with online learning-management systems, and enthusiasm for experimenting with learning technologies
    • Be skilled at fostering students’ independent French speaking, reading and writing skills through an engaging and active class environment
    • Patience, enthusiasm, and the ability to manage priorities and meet deadlines
    • Demonstrate a commitment to professional growth and development
    • Demonstrate superior judgment
    Preferred Qualifications / Competencies:
    • Advanced degree in French or in education preferred
    • Ability to teach multiple languages
    • Knowledge and experience of how to teach language online
    • 3 years of French-teaching experience
    We seek to identify, recruit, and develop employees who bring a diversity of experiences, perspectives, talents, and backgrounds. We offer a competitive and attractive total compensation package in a stimulating and dynamic academic community. Emma is an equal opportunity employer.

    Please apply through the school's Career Center website. You will need to submit a resume, teaching statement, and cover letter for consideration.

Questions?

Saytra Green
Director of Human Resources
285 Pawling Avenue
Troy, NY 12180
sgreen@emmawillard.org

Our Mission and Values


Honoring its founder’s vision, Emma Willard School proudly fosters in each student a love of learning, the habits of an intellectual life, and the character, moral strength, and qualities of leadership to serve and shape her world. For EMployees, that centering mission gives each task a greater purpose. Whether the work at hand is caring for the beautiful campus, teaching in the classroom, sanitizing desks, parenting teenagers in the dorm, processing accounts payable, troubleshooting technology, or any number of other vital roles... EMployees are dedicated to facilitating the work that shapes young minds for a better future. 

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Diversity at Emma Willard School


At Emma Willard School, we commit ourselves to building a community that values and celebrates differences, encourages dialogue, fosters mutual respect, and highlights our shared purpose and ideals. Our community is intended to be inclusive of individuals of every race, ethnicity, socioeconomic status, gender/gender identity, sexual orientation, religion, disability or place of origin, providing equitable employment opportunities on a campus committed to ideals of diversity in the workplace and the classroom.

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Employee Benefits

In addition to the benefits of being part of a dynamic, supportive community, Emma Willard School provides its employees with a benefits package that includes health, dental, and vision insurance, retirement contributions, and paid time off. Emma Willard School is committed to the wellbeing of our families, so EMployees benefit from childcare reimbursement, discounted tuition at Susan Odell Taylor School, as well as remission of tuition to Emma Willard School. 

Working in a boarding community means you may enjoy sharing meals with your co-workers and students in the dining hall, which features seasonal locally-grown produce, fresh-made entrées, artisan-style sandwiches, homemade soups and dressings… all accommodating vegetarian, vegan, gluten-free, dairy-free, and nut-free diets. Enjoy the use of our workout facilities, swimming pool, tennis courts, track, and 40 acres of wooded and grassy areas for exploration. You may even find yourself chaperoning a field trip to a museum, mentoring a Signature project, or joining in fun weekend activities!

Embracing Troy and the New York Capital Region

Emma Willard School is located atop Mount Ida in Troy, New York, in the heart of New York’s Capital Region. This region is home to the New York state government, companies engaged in technology and scientific development, renowned academic institutions, and a vibrant local arts scene. Outside the walls of Emma, you’ll find bustling farmer’s markets, cafés, shops, and city-wide events. Emma Willard School is less than three hours away from major cultural destinations including New York City, Boston, Montreal, and a short drive to the beautiful Adirondack State Park, the Catskill Mountains, and the Berkshires.

285 Pawling Avenue, Troy, NY 12180 | P: 518.833.1300 F: 518.833.1815
© EMMA WILLARD SCHOOL
PLEASE NOTE: All visitors to campus must check in with Campus Safety, which can be found at the red flag entrance to Sage Hall (Pawling Ave. entrance).

Welcome to Emma Willard School, a private day and boarding high school for girls in Troy, NY, and a leader in girls' education for over 200 years.